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Game Scheduling


General Guidelines

All leagues now have self-scheduling meetings where you work with your opponents to create your game schedule.  These meetings are mandatory and someone must attend from your team.  It is helpful (not required) to have at least 2 people attend from your team, preferably the coach and the admin. Come prepared with your tournament schedule and any other dates you need to work around. You can get a head start by emailing your opponents ahead of time to start scheduling some games before the meeting.  

Refer to the specific league information below for details on how this scheduling information is relayed to the TFA Referee/Field Assignor.

Now that all leagues have self-scheduling, the only reason a game should have to be rescheduled is if it is cancelled due to weather.  When working on reschedules, contact your opponent via email (save all email correspondence).  Be sure to get several possible dates to reschedule the game.

TFA Referee/Field Assignor:
Kevin Scherer
kjscherer@aol.com
513-235-9831

When contacting Kevin to request field assignments, please provide the following:

1.  League and Division
2.  Home team (GCSL team number, other leagues Team Name)
3.  Age group and gender (ie U16G)
4.  Field size if playing up (U10 playing 9v9 or U12 playing 11v11)
5.  Visiting team (GCSL team number, other leagues Team Name)
6.  Dates requested
7.  Location preference
8.  Time preference

** Provide multiple available dates
** Turn around time for response:  5 days

GCSL / CPL / DL / TPL Leagues

The TFA Referee/Field Assignor will be present at the scheduling meeting to obtain the TFA home game schedule.

Reschedules

If the match is cancelled due to weather, you have 3 weeks from the original date to play it.  Teams must agree upon a new date and enter it into the system within one week. 

Contact information for teams is located on the Standings page of the GCSL website, www.gcslsoccer.org.

Note that Kevin does not handle making changes to the schedule in the GCSL system. If you reschedule a game, you must update the GCSL website with the reschedule information:
1.  Log into the Team area of the GCSL website (the same place you went to enter players).
2.  Click on "Record a game score".
3.  Click on the "Reschedule" link for the appropriate game.
4.  Enter the reason for the reschedule and the reschedule date/time.

Refer to the GCSL website for pre and post play rules.

Buckeye League

The TFA Referee/Field Assignor will be present at the scheduling meeting to obtain the TFA home game schedule.

Reschedules

Refer to the following documents on the Buckeye website, http://buckeyepremierweb.com/forms-policies:

Game Reschedule Request Form
Game Reschedule How To and Tips

Note that Kevin will assign both fields and referees; however, you must make sure the Buckeye online schedule is updated with any changes.  The update is handled via Buckeye's game change process (see above documents).

Refer to the Buckeye Calendar for the earliest and latest dates games can be scheduled.

State Cup / OSSL / MRL / President's Cup

It is the team's responsibility to provide Kevin with your home game schedule.  Note that Kevin will assign the field, but the referee assigning is handled by the league.  You are responsible for making sure the league schedule accurately reflects your scheduled home games.

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Cincinnati, Ohio 45258

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